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Bylaws
of North Central Arkansas Regional Economic Development Corporation
Board
of Directors
Article I - Offices
| 1.1
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Registered
Office. The registered office of the North Central
Arkansas Regional Economic Development Corporation (hereinafter
called the NCAREDC) in the State of Arkansas shall be office
of the North Central Arkansas Regional Economic Development
Corporation located at 213 East Sixth Street, Suite 115, in
the City of Mountain Home, Arkansas, County of Baxter. The
name of the Resident Agent in Charge thereof is Gil DeLorenzo.
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| 1.2 |
Other
Offices. The Council may also have an office or offices
at such other place or places, within or without the State of
Arkansas, as the Board of Directors may from time to time determine.
The Council may keep the books and records of the Council at
such place or places within or without the State of Arkansas
as designated by the Board of Directors. |
Article II - Membership
| 2.1
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Members.
Membership in the NCAREDC shall be open to all who reside within the counties designated as member counties by the NCAREDC board of directors. Current member counties include Baxter, Fulton, Izard, Marion, Searcy, Sharp, Stone, and Van Buren and may be changed as deemed appropriate by the board of directors. |
| 2.2 |
Voting
Rights and Proxies. Each member shall be entitled to the number of votes as set forth in Article II 2.3, which may be cast in person or by proxy, with respect to each matter voted on by Members. Rights for a vote by proxy shall be executed in writing, with valid signature and date, in advance of the meeting for which the vote is intended to be taken. No proxy shall be valid more than six (6) months from the date of its execution. |
| 2.3 |
Membership
Dues and Special Assessments. The Board of Directors has established the following types of annual dues with privileges attendant thereto, for membership in NCAREDC. Each county shall be assessed membership dues as determined by county population and recorded by the most recent census. County membership dues will be assessed per the following formula:
County Population x $0.38 = total annual assessment
Example: County population of 35,000 = 35,000 x $0.38 = $13,300
In addition, each proposed activity of the Council which entails extraordinary costs not covered by annual dues shall be evaluated by the Board of Directors, who will develop a recommended assessment plan for collecting the costs from the membership. Each member shall be free to accept or to reject each special assessment.
Annual invoicing shall be mailed to each member county board for payment thirty (30) days prior to membership due date. Payment in full or quarterly will be acceptable.
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| 2.4
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Annual
Meeting. An Annual Meeting of membership shall be held
for the purpose of electing Officers and Directors, and for
the transaction of other business of interest to the full proper
notice, at an alternate hour or at an alternate place within
or without Arkansas as designated by the Board of Directors. |
| 2.5
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Special
Meetings. Special Meetings of the full membership or
of the Board of Directors may be held, upon proper notice, at
any time and at any designated place within or without Arkansas
upon the call of the Executive Committee of the Board of Directors.
Any action taken at a Special Meeting shall have the same force
and effect as if taken at a Regular Meeting and all references
elsewhere in these Bylaws to the Annual Meeting shall be deemed
to refer as well to Special Meetings. |
| 2.6
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Notices.
Notice of the Annual Meeting, any Special Meeting and all Regular
Meetings of the Board of Directors shall be given. Notices shall
be sent by the Secretary to each member/director at least one
week before the day on which the meeting is to be held, by mail,
facsimile, e-mail or other form of recorded communication. In
extreme cases, notice of special meetings may be delivered personally
or by facsimile, e-mail and telephone not later than the day
before the day on which such meeting is to be held. Such notice
shall be addressed to each member at his residence or usual
place of business and shall specify the time and place of such
meeting. Notice of any such meeting need not be given to any
member who shall be present at such meeting or who shall have
waived in writing by mail, facsimile, e-mail or other form of
recorded communication, whether before or after such meeting
shall be held, his right to such notice. |
| 2.7 |
Quorum
and Actions by Vote. At any meeting, fifty (50) percent
or more of the members present in person or by proxy, shall
constitute a quorum for the transaction of business. If fewer
than fifty (50) percent of the members are represented at a
meeting, that meeting may be adjourned by a majority of the
members present upon the vote on the question of whether or
not a quorum is present. Whenever a quorum is present and business
transacted, a majority of the votes cast shall decide any question,
unless otherwise provided by law, the Articles of Incorporation,
of these Bylaws. |
| 2.8 |
Action
by Written Consent. Any action required or permitted
to be taken at any meeting of the members may be taken without
a meeting if all the members consent to the action in writing
and such consents are filed with the records of the meetings
of members. Such consents shall be treated for all purposes
as a vote at a meeting. |
| 2.9 |
Resignation.
A member may resign by delivering a written resignation to the
Chairman, the Vice-Chairman, or the Secretary, or NCAREDC at
its established office. Such resignation shall be effective
upon receipt (unless specified to be effective at some other
time), and acceptance of the resignation shall not be necessary
to make it effective unless it is so stated. Upon resignation,
such member shall not be entitled to any assets of, or a refund
from, the Council. |
| 2.10 |
Suspension
or Expulsion. A member may be suspended or expelled:
(a) for the non-payment of dues, or; (b) for conduct contrary
to the best interests of the Council or of its members, upon
a vote for two-thirds of the Directors then in office, after
a hearing. A member suspended or expelled under this section
shall have no right to the assets, or refund from, the Council. |
Article III - Board of Directors
| 3.1
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Board
of Directors. The board shall be comprised of:
Counties of 20,000 or less residents 2 Representatives
For each additional 10,000 residents 1 Representative
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| 3.2 |
Board Member Appointment. One board member will be appointed by the county judge of each member county. Additional board members will be elected with the consent and approval of the NCAREDC board.
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| 3.3 |
General Powers. The business and affairs of NCAREDC shall be managed by the Board of Directors, and the disbursement of its funds and the disposition of its property in fulfillment of its corporate purposes shall be vested in and controlled by the Board. In carrying out its purposes set forth in the Second Article of the Articles of Incorporation, the Council, by its Board of Directors, shall have all the powers granted to corporations under the laws of the State of Arkansas, including (without limitation) the following powers:
To acquire, receive and accept, by way of gift, grant, endowment, bequest, devise, purchase, solicitation, lease or funding from Federal, State, or local authorities or otherwise, money and property of every kind, nature and description, without limitation as to amount or value, including securities (which term for the purposes hereof, includes, without limitation of the generality thereof, shares of stock, bonds, debentures, notes, mortgages or other obligations, and any certificates, receipts or other instruments representing any rights or interests therein or with respect thereto) created or issued by any persons, firms, associations, corporations, or governments or subdivisions thereof; to exercise, as owner or holder of any such property, including securities, any and all rights, powers, and privileges with respect thereof, including the right to deposit such securities under a voting trust or other agreement; to hold, administer, sell, convey, dispose of, invest and reinvest such property, including securities, and the income and proceeds thereof; to deposit any such property, including securities, with any depository, agent or custodian, and to pay fees and expenses relative thereto; to employ legal council, accountants, investment advisers, brokers and other agents or employees, and to pay to them reasonable compensation; to delegate to any investment adviser full or partial discretionary power with respect to the purchase, retention and sale of securities under investment managers; to use, apply, disburse, grant or donate any of its property and/or the income or the proceeds thereof exclusively for the purposes set forth in the Third Article of the Articles of Incorporation; to borrow money; to make, enter into, perform or carry out contracts of every kind and description with any person, firm, association, or corporation; to employ experts and to establish and maintain bureaus, committees, offices and agencies; and to do any and all other things necessary or proper in connection with or incidental to the objects or purposes of the Council as set forth in the Third Article of the Articles of Incorporation, within such limitation as are prescribed by law. The activities of the Council may be conducted by the Board of Directors both within and without the State of Arkansas.
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| 3.4 |
Number
and Term of Office. The Board shall initially consist
of nine (9) members. The number of members constituting the
Board may be increased or decreased from time to time by resolution
adopted by a majority of the members of the Board, provided,
however, there shall at all times be at least nine (9) and no
more than fifteen (15) members of the Board. Directors shall
be elected at the Annual Meeting of the membership by a majority
of the members present in person or by proxy, provided a quorum
is present at such meeting.
Upon formal adoption of the Bylaws, exiting members of the Board
shall draw for established terms of one, two or three years.
This will provide for the potential rotation/replacement of
approximately one-third of the membership each year. Directors
elected at Annual Meetings will serve for terms of three (3)
years, or until a successor is elected and shall have qualified,
or until the earlier of death, resignation or removal from office
in the manner hereinafter provided. A director may be elected
to succeed himself or herself upon the expiration of his or
her terms. Initially, the Board members from the designated
counties participating in NCAREDC other than Baxter shall be
appointed. |
| 3.5 |
Resignation,
Removal and Vacancies.
(a) Any Director may resign at any time by giving written
notice of his resignation to the Board or to the Chairman and
the Secretary of the Council. Any such resignation shall take
effect at the time specified therein, if the time at which it
shall become effective shall not be specified therein, then
it shall take effect immediately.
(b) A Director may be removed, either with or without cause,
at any time by a vote of a majority of the Directors.
(c) Any vacancy occurring on the Board may be filled by a vote
of the majority of the Directors present in person or by proxy
at a meeting of the Board called for this purpose, provided
a quorum is present at the meeting.
(d) A director may be removed by a vote of a majority of the Directors for failure to attend, or failure to designate an alternate for four (4) consecutive regularly scheduled board meetings.
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| 3.6 |
Meetings.
(a)
Annual Meetings. The Annual Meeting of the NCAREDC for the
transaction of such business as may properly come before the
membership shall be held in accordance with the schedule established
by the Board of Directors.
(b) Board Meetings. Regular meetings of the Board shall be
held at such times and places as determined by the Board.
(c) Special Meetings. Special meetings of the NCAREDC or of
the Board of Directors shall be held whenever called by the
Executive Committee. Any business which may be transacted
at a Regular Meeting of the Board may be transacted at a Special
Meeting.
(d) Place of Meeting. The Board may hold its meetings at location
within or without the State of Arkansas, as designated in
the respective notices or waivers of notice thereof, or as
otherwise deemed appropriate by the Board.
(e) Notice of Meetings. Notice of regular meetings of the
Board shall be given in accordance with Article II, Section
2.6. Notices of Special Meetings of the Board shall be sent
by the Secretary to each Director at least one week before
the day on which such meetings are to be held, by mail, FAX,
e-mail or other form of recorded communication. IN extreme
cases, notice may be delivered personally or by telephone
not later than the day before the day on which such meetings
are to be held. Such notice shall be addressed to the Director
at his residence or usual place of business and shall specify
the time and place of such meeting. Notice of any such meeting
need not be given to any Director who shall be present at
such meeting or who has waived in writing, whether before
or after such meeting shall be held, his right to such notice.
(f) Quorum and Manner of Acting. One-half of the Directors
in office shall be present in person at any meeting of the
Board in order to constitute a quorum for the transaction
of business at such meeting, and the vote of a majority of
those Directors present at any such meeting at which a quorum
is present shall be necessary for the passage of any resolution
or act of the Board, except as otherwise expressly required
by law or these Bylaws. A majority of the Directors present
at a meeting of the Board may, despite the absence of a quorum,
adjourn the meeting until such time as a quorum shall be present.
(g) Action by Communications Equipment. The Directors of the
Executive Committee may participate in a meeting by means
of a telephone conference or similar communications equipment
by means of which all persons participating in the meeting
can hear each other, and such participation shall constitute
presence in person at such meeting.
(h) Action by Written Consent. Any action required or permitted
to be taken at any meeting of the Board or Executive Committee
may be taken without notice and without a meeting if all members
of the Board consent thereto in writing, and such writing
is filed with the minutes of the proceedings of the Board.
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| 3.7 |
Compensation.
Unless specifically agreed by the membership, Directors shall
not be entitled to receive from the Council any compensation
for their services as Directors. |
Article IV - Committees
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4.1 |
Executive
Committee. The Executive Committee shall be composed
of the four (4) elected officers as provided for in these
Bylaws. Additional members may be assigned to the Executive
Committee as deemed necessary by the Board of Directors. |
| 4.2 |
Ad-Hoc
Committees. The Board may take action to designate
one or more committees to lead specific actions or projects
of the council. Membership on such a committee will consist
of members of the Council and one or more members of the Board
of Directors. Specific duties and responsibilities will be determined
by the action of the Board. The Board shall have the power to
change the members of any such committee at any time, to fill
vacancies, and to discharge any such committee, either with
or without cause, at any time. |
Article V - Officers
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5.1 |
Election,
Appointment and Term of Office.
(a) The officers of the Council shall be a Chairman, one or
more Vice Chairmen, a Secretary, and a Treasurer. In addition,
there may be other officers or assistants elected or appointed
in the manner hereinafter provided. Any number of offices,
other than the offices of Chairman and Secretary, may be held
by the same person.
(b) The Officers of the Council shall be elected by the membership
at the Annual Meeting. Each officer shall hold office until
his/her successor is elected or appointed and shall have been
qualified or until the earlier of death, resignation or removal
in the manner hereinafter provided.
(c) The Board may elect or appoint other officers as it deems
necessary, and such other officers shall have such authority
and shall perform such duties as prescribed by the Board.
The Board may elect or appoint other assistants as the board
deems necessary. |
| 5.2 |
Nomination
of Officers. Prior to the Annual Meeting, the Chair
will appoint a Nominating Committee which will identify a proposed
slate of officers. The Nominating Committee will present the
slate to the membership for election. |
| 5.3 |
Resignation,
Removal and Vacancies.
(a) Any officer may resign at any time by giving written
notice to the Board or to the Chairman and the Secretary of
the Council, and such resignation shall take effect at the time
specified therein or, if the time when it shall become effective
is not specified there, then it shall take effect immediately.
(b) All officers elected or appointed by the Board shall be
subject to removal at any time by the Board, with or without
cause. |
| 5.4 |
Powers
and Duties of Officers. All officers of the Council
have the authority to perform such duties in the management
of the Council as may be provided by the Board and, to the extent
not so provided, as customarily pertain to their respective
offices, subject to the control of the Board. Specifically:
(a) The Chairman shall be the chief executive officer of NCAREDC,
and is hereby specifically authorized to execute all contracts
on behalf of the Council.
(b) The Vice Chair shall assist the Chair in leading the actions
and projects of NCAREDC, and shall act on behalf of the Chair
in his/her absence.
(c) The Secretary shall be responsible for keeping all records
and minutes of NCAREDC business, handling public information,
and sending meeting notices and general correspondence.
(d) The Treasurer shall be responsible for safeguarding all
NCAREDC funds, submitting accurate and timely reports to the
Board and to the full membership, and for receiving and disbursing
funds as directed by the Board. |
| 5.5 |
Compensation
and Expenses. The compensation, if any, to be paid
by NCAREDC to its officers shall be fixed from time to time
by the Board. No officer shall be prevented from receiving such
compensation by reason of his also being a Director of the Council.
Reimbursement of expenses incurred on behalf of the NCAREDC
are authorized, pending Board approval. |
Article
VI - Seal
| 6.1
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The Board shall provide a corporate seal, which shall be in
the form of a circle and shall bear the name of the Council
and words and figures showing that it was incorporated in
the State of Arkansas. |
Article
VII - Indemnification and Insurance
| 7.1
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Indemnification. NCAREDC shall indemnify
any person who is or was a director, officer, employee or
agent of the NCAREDC to the full extent authorized by the
laws of the State of Arkansas. The indemnification provided
by this Article shall not be deemed exclusive of any rights
to which a person seeking indemnification may be entitled
under any law, agreement, vote of disinterested Directors
or otherwise, both as to action in his official capacity and
as to action in another capacity while holding such office,
and shall continue as to a person who has ceased to be director,
officer, employee or agent and shall inure to the benefit
of the heirs, executors and administrators of such person. |
| 7.2 |
Insurance.
NCAREDC may, to the extent authorized by the Board, purchase
and maintain insurance on behalf of any person who is or was
a director, officer, employee or agent of the Council, or is
or was serving at the request of NCAREDC as a director, officer,
employee or agent of another corporation, partnership, joint
venture, trust or other enterprise against any liability asserted
against him and incurred by him in any such capacity, or arising
out of his status as such, whether or not NCAREDC would have
the power to indemnify him against such liability under the
provisions of law. |
Article VIII - Waiver of Notice
| 8.1
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Whenever notice is required to be given under any provision
of the laws of the State of Arkansas or of the Certificate
of Incorporation or the Bylaws, a written waiver thereof,
signed by the person entitled to notice, whether before or
after the time stated therein, shall be deemed equivalent
to notice. Attendance of a person at a meeting shall constitute
a waiver of notice of such meeting, except when the person
attends a meeting for the express purpose of objecting, at
the beginning of the meeting, to the transaction of any business
because the meeting is not lawfully called or convened. Neither
the business to be transacted at, nor the purpose of, any
regular or special meeting of the directors, or members of
a committee need be specified in any written waiver of notice
unless so required by the Articles of Incorporation or by
the Bylaws to be included in such notice. |
Article
IX - Amendments
| 9.1 |
These Bylaws may be altered, amended or repealed, and new
Bylaws, consistent with any provision of the Articles of Incorporation
or of any statute, may be adopted by the affirmative vote
of a majority of the entire Board at any regular or special
meeting of the Board. Notice of the proposal to amend, repeal
or adopt bylaws shall be included in the notice of any meeting
of the Board at which such action shall be taken. |
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